Document types
Certified copy of a documentApostille basics
Also called: true copy, notarised copy, copy of passport, copy of ID.
The document
What it is
A photocopy of a document, such as a passport or a diploma, with a certificate from a notary public or an authority stating that it is a true copy.
Usually issued by: A notary public, or an authority that is allowed to certify copies.
The rule
Can it get an apostille?
Not on its own. It is a private document, so a notary public first certifies it. The apostille then goes on the notary’s certificate.
Article 1 of the Apostille Convention (Hague Conference on Private International Law) lists the public documents it covers: court documents, administrative documents, notarial acts and certificates that an authority places on private documents.
Step by step
How to get an apostille for a certified copy of a document
- Take the original and the copy to a notary public, who certifies the copy.
- Apply for the apostille on the notary’s certificate, in the country where the notary works.
- Ask the receiving office whether a certified copy is accepted, or whether it needs the original with an apostille.
The office, fee and steps differ by country. Open the guide for the country that issued the document, or check two countries to see whether an apostille works where you need it.
Note: Good to know
- Many offices do not apostille plain photocopies, only certified ones.
Country guides
Offices that list this document
The apostille office in these countries names this kind of document on its own website. Each guide shows the office, fee and steps.
Questions
Questions about a certified copy of a document
What is a certified copy of a document?
A photocopy of a document, such as a passport or a diploma, with a certificate from a notary public or an authority stating that it is a true copy.
Can a certified copy of a document get an apostille?
Not on its own. It is a private document, so a notary public first certifies it. The apostille then goes on the notary’s certificate.
How do I get an apostille for a certified copy of a document?
Take the original and the copy to a notary public, who certifies the copy. Apply for the apostille on the notary’s certificate, in the country where the notary works. Ask the receiving office whether a certified copy is accepted, or whether it needs the original with an apostille.
What does the apostille confirm?
An apostille only confirms the signature, the role of the person who signed and any seal or stamp on the document. It does not confirm what the document says. The office that receives the document decides what it accepts.
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